HR Payroll Coordinator - Full-Time
Company: Kensington Health and Rehab
Location: Mobile
Posted on: June 22, 2022
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Job Description:
General Purpose:
Implements human resources systems including effective staff
recruitment and retention, benefits administration, human resources
management programs, employee communication programs, training and
compliance with applicable State and Federal laws. Responsible for
assisting new employees by providing an orientation to the
facility's payroll and benefits policies and procedures.
Coordinates the processing of payroll and ensures their
accuracy.
Essential Job Functions:
This facility expects their employees to promote an atmosphere of
teamwork with other employees and hospitality and comfort for its
residents. Therefore, the following list of duties is not
all-inclusive:
Pre-Employment Functions:
* Conduct short pre-screening interviews with all applicants to
determine suitability for employment.
* Distribute employment applications as requested and refer
applicants to proper department(s).
* Conduct reference checking, abuse registry checks, and
certification/licensure checks (if applicable), prior to giving job
offer.
* Conduct criminal background checks, as required, on all
post-offer applicants.
Personnel File Maintenance/Benefit Administration:
* Prepare employee files for Orientation.
* Maintain accurate and current personnel files and logs.
* Maintain all employee benefit records
* Maintain, on a daily basis, a record of disciplinary action and
work attendance, including call-ins, leave of absence, sick leave,
FMLA leave, and Workers' Compensation leave.
* Maintain a record of due dates for all performance evaluations
and notify supervisors when evaluations are due.
* Assist with maintaining TB skin test and Hepatitis B shots due
dates and notify supervisors when such items are due for their
department. Maintain records in confidential files.
* Notify employees of end of 90-day probationary period and
corresponding eligibility for benefits. Maintain current and
accurate records of benefits eligibility.
Training:
* Coordinate and conduct new hire Orientation with employee
follow-up.
* Assist with coordinating training for non-certified nursing
assistants, as necessary.
* Assist with coordinating all full staff in-service education
programs.
* Conduct full-staff in-service education programs as directed by
Administrator.
* Assist with departmental in-service and training programs as
directed by Administrator.
* Maintain records (sign in sheets, summary of in-service
presented, and employee listing of in-services attended) for all
in-service education, staff and departmental meetings.
* Coordinate all training programs that are held within the
facility in accordance with this facility's desire to emphasize
training as a primary factor in providing top quality resident
care.
Safety:
* Coordinate safety program and serve as chair of safety committee.
Schedule and conduct monthly safety committee meetings, and
document minutes of the meeting.
* Follow-up on all work related injuries and illnesses as directed
by policy and procedure.
* Maintain OSHA log.
Payroll:
* Perform duties relative to the facility's overall payroll
function.
* Calculate payroll.
* Complete new hire forms and inputs into the payroll system.
* Input payroll changes (address changes, benefit deductions, etc.)
in the payroll system.
* Ensure that garnishments are processed properly and timely.
* Review payroll for accuracy and distributes paychecks according
to company policy.
* Keeps detailed records on wages paid and withheld.
* Completes payroll adjustment runs monthly, ensuring the accuracy
and integrity of the adjustments.
* Prepare payroll checks in accordance with current pay periods to
assure that employee checks are received on a timely basis.
* Receives and answers inquires from department heads and employees
regarding paychecks, deductions, overtime, accruals and related
matters.
* Maintain sick and vacation benefit accrual balances for
employees.
* Maintain payroll files.
* Maintain I-9 forms. Responsible for completing appropriate
employer sections of the I-9 forms. Verifies that employees are
eligible for employment. Responsible for following up on work
authorizations that expire.
* Ensure that all required posters and documents are posted in
appropriate locations throughout the facility.
* Assist employees in acquiring uniforms and nametags, as
needed
Other Duties:
* Mentors department supervisors on human resources issues and
programs. (Exempt level)
* Interprets and provides guidance to management staff on employee
relations matters ensuring that appropriate employment laws are
being followed. (Exempt level)
* Analyze various HR metrics and make recommendations to improve
efficiency, reduce costs, minimize risk and reinforce company
objectives. (Exempt level)
* Conduct all exit interviews.
* Ensure that all required posters and documents are posted in
appropriate locations throughout the facility.
* Ensure overall implementation of all corporate approved Human
Resources programs and systems which will include but not be
limited to: awards/incentive programs, benefit administration, HR
related computer systems, etc.
* Be present as a silent witness at disciplinary action involving
significant performance issues or potentially volatile
situations.
* Attend job-related seminars and training programs as directed by
Administrator.
* Attend in-service education programs in order to meet facility
educational requirements.
* Be familiar with Standard Precautions, Exposure Control Plan,
Fire Drill and Evacuation Procedures and know how to use the
information.
* Maintain confidentiality of resident and facility
records/information.
* Protect residents from neglect, mistreatment, and abuse.
* Protect the personal property of the residents of the
facility.
* Others as directed by the administrator.
Minimum Qualifications:
* Candidates for the HR Payroll Coordinator role should have a
Bachelor's degree in Human Resources or related field.
* 1-2 years of experience in human resources preferred.
* Strong leadership and motivational skills.
* Excellent written and oral communication skills.
* Outstanding interpersonal skills with a high level of energy and
enthusiasm.
* Organized and detailed in work performance.
* Good communication skills with excellent self-discipline and
patience.
* Relate to and work with the ill, disabled, elderly, emotionally
upset, and at times hostile people within the facility.
* Genuine caring for and interest in elderly and disabled people in
a nursing facility.
* Comply with the Residents' Rights and Facility Policies and
Procedures.
This position requires experience in a Post-Acute, Skilled,
Long-Term care Facility. Please only apply if you have the
qualifications.
Keywords: Kensington Health and Rehab, Mobile , HR Payroll Coordinator - Full-Time, Human Resources , Mobile, Alabama
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