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Administrative Invoicing Specialist

Company: Bartech Staffing
Location: Mobile
Posted on: September 17, 2023

Job Description:

Job Description Compensation (Range): $20-$22 / hour If you are an experienced Administrative Invoicing Specialist looking for a position with a leading company, Bartech can help! We are a leading staffing firm, and our clients include some of the nation???s biggest companies. Our client has a need for an Administrative Invoicing Specialist. This is a contract position; however, it is not uncommon for assignments to transition into permanent positions with our client companies. If you have the background we are looking for, and you are interested in an opportunity to get your foot in the door with leading company, we want to talk with you! Applicant must be eligible to work in the US for immediate opening.-- For this opportunity, the successful candidate will be directly employed by Bartech Staffing as a W2 employee while providing services to our end client.Administrative Invoicing Specialist-------------- Job Responsibilities ------------------------------------------------------------------------------------------ Your specific duties as an Administrative Invoicing Specialist will include:------

  • To be the point person for communicating and coordinating major decisions based on logistics of received railcars, and trailers for the Fiber Department.
  • Invoicing each load according to company standards.
  • Check info on paperwork daily to verify there are no inconsistencies
  • Work in correlation with Quality Coordinator on weight discrepancies, and price changes due to poor quality
  • Work in correlation with the Fiber Logistics Coordinator to clear any issues that would keep a document from flowing through the system
  • Work in correlation with the Fiber Buyer to ensure PO Pricing is all up to date weekly
  • Log any problem loads into a spreadsheet that both Coordinators use to keep tracking documentation
  • Input all Railcar Bill Of Ladings that vendors send out
  • Communicating with all vendors daily to resolve any questions they might have related to their loads
  • Invoice weekly to keep payments on track, and prevent back logging invoices
  • Organization/Filing of all load receipts of current year + prior 2 years (per ISO Audits)
  • Create & submit invoices to AP for light load chargebacks, TONU???s, and additional freight costs as needed
  • Run monthly reports to check for any unpaid invoices, or unresolved invoices
  • Provide input to the Logistics resources as related to customers??? needs
  • Sustain effective customer-suppliers??? relationships to ensure standards are met
  • Coordinate day to day activities, monitoring and performance improvement, best practices, and cost control
  • Coach and facilitate problem solving, operating decisions and team interactions -- Administrative Invoicing SpecialistJob Requirements As an Administrative Invoicing Specialist, you must represent our company well by being responsible, punctual, and motivated to go above and beyond the call of duty. You must also be highly detail-oriented and organized with excellent analytic and problem-solving abilities. It is also important that you display excellent verbal and written communication and interpersonal skills.
    • The ideal person will have strong communication skills (both written and verbal), excellent organization skills and attention to detail.
    • Must be comfortable working in Excel.
    • SAP experience is a plus, but not required. Administrative Invoicing SpecialistBenefits As an Administrative Invoicing Specialist with Bartech, you will be working through an established and respected staffing organization with over 40 years of serving as a trusted partner to our client companies. We provide our talent with personal, responsive attention, and will assign an employee care representative to answer any questions or concerns that you might have. Depending upon the client, the assignment, and your performance, you can find potential opportunities for direct employment. Your hard work and professional dedication will be rewarded with competitive compensation, including benefits. Available benefits for Administrative Invoicing Specialist Position may include (but are not limited to):
      • Exceptional medical, dental, and vision
      • 401(k) Make the most of your experience!Apply now!INDOTH1Keywords: --Administrative, Clerical, Invoicing-- --

Keywords: Bartech Staffing, Mobile , Administrative Invoicing Specialist, Professions , Mobile, Alabama

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