Receptionist
Company: HCC
Location: Crestview
Posted on: January 27, 2023
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Job Description:
Receptionist Part Time Position Available!Every Weekend from
8:00 am to 5:00 pmPurpose of Your Job PositionAs a Consulate
employee, you are entrusted with the responsibility of carrying out
your daily tasks and assigned duties while demonstrating Consulates
Core Values of Compassion, Honesty, Integrity, Respect and Passion.
You are expected to provide innovative, responsible results with
the creation and implementation of new ideas and concepts that
continually improve systems and processes to achieve superior
results. The primary purpose of the position is to perform all
front-office administrative duties that are key to the successful
operation of the office; ensuring that all administrative and
clerical functions are completed on a daily basis and the needs of
the office are met within a timely manner.Job FunctionsAs
Receptionist / Administrative Assistant you are delegated the
administrative authority, responsibility, and accountability
necessary for carrying out your assigned duties. Your primary
responsibilities include greeting visitors, answering phone calls,
and serving as a communication conduit between the public and other
office staff. You will be exposed to all levels of management, both
internally and externally, to provide support and coordinate duties
as they are assigned. Excellent customer service is required at all
times. No supervisory function. This job description does not list
all the duties of the job. You may be asked by supervisors or
managers to perform other duties. You will be evaluated in part
based upon your performance of the tasks listed in this job
description. The employer has the right to revise this job
description at any time, for any reason.Duties and
ResponsibilitiesFacilitating Visitor Check-In and Check-Out Welcome
visitors upon their arrival. Provide check-in instructions for the
visitor log book and directions for where to wait until their
appointment. Inform the appropriate staff members of visitor
arrivals. Enforce that visitors are greeted and escorted by a staff
member to their meeting destination and escorted back to the front
desk at the end of the appointment. Monitor waiting room activity
to ensure visitor comfort.Scheduling Appointments and Communication
Answer, screen, and direct telephone calls (multiple lines) and
e-mails from the public and business associates. Provide general
information via phone or e-mail about the company to the public.
Take and pass on accurate messages to staff. Contact suppliers or
business associates upon request. Facilitate location of office
staff on the premises through visitor log.Other Tasks Receive or
direct general deliveries. Process incoming and outgoing mail to
include FEDEX, UPS, USPS, etc. Photocopy, fax, and scan documents
for scheduled meetings and as requested. Provide clerical /
administrative support and perform special projects as assigned by
Corporate Office Manager. Coordinate and arrange meetings as
directed by Corporate Office Manager. Provide set up for conference
rooms by providing equipment, supplies and other needed
arrangements. Maintain communication with the Corporate Office
Manager to correlate office arrangements and minimize conflict.
Communicate throughout the day with the Corporate Office Manager
regarding any office / vendor issues. Work with Corporate Office
Manager to ensure all equipment such as fax machines, copiers,
telephones, work order requests, shred it bins, etc., are
maintained. Maintain the reception area, mailroom and conference
rooms. Order and maintain office supplies. Open and close the
office according to posted hours of operation. Contact emergency
services when required and facilitate their access to the facility.
Contact Corporate Office Manager immediately after placing
emergency calls. Demonstrate respect and compassion in every
interaction. Conduct oneself with the highest degree of honesty and
integrity in every interaction. Demonstrate a passion for caring as
evidenced by interaction with co-workers and visitors. Perform all
other duties as assigned.Dress Code The Front Desk staff are
required to wear Professional Business Attire (participation in
casual Friday is allowed and staff may wear jeans).Safety Follow
established safety regulations to include
fire/protection/prevention, smoking regulation, infection control,
etc. Follow established ergonomics policies and procedures
governing lifting techniques, repetitive tasks, and the use of the
safety and supplies to prevent work related injuries and
illness.Working Conditions Is subject to frequent interruptions. Is
involved with personnel, visitors, vendors and government
agencies/personnel, etc., under all conditions and circumstances.
May be required to work beyond normal working hours. Attends and
participates in continuing educational programs. May be subject to
hostile and emotionally upset personnel, visitors, etc. Is involved
with personnel, visitors, government agencies, vendors etc., under
all conditions and circumstances.Education Secondary Education
Diploma or GED equivalent and previous experience.Experience Must
posses at least one year experience.Specific Requirements Must be
able to work independently Must possess excellent interpersonal,
coordinating, and organizational skills Must be able to manage
multiple tasks at one time. Must be able to read, write, speak, and
understand the English language and posses good communication
skills. Must possess the ability to make independent decisions when
circumstances warrant such action. Must be a supportive team
member, contribute to and be an example of teamwork and team
concept. Must possess the ability to deal tactfully with personnel,
visitors, government agencies/personnel, and the general public.
Must not pose a direct threat to the health or safety to other
individuals in the workplace.Physical and Sensory Requirements Must
be able to move intermittently throughout the workday. Must be able
to speak and write the English language in an understandable
manner; Bi-lingual (English-Spanish) a plus. Must be able to cope
with the mental and emotional stress of the position. Must be able
to see and hear or use prosthetics that will enable these senses to
function adequately to ensure that the requirements of this
position can be fully met. Must function independently and have
flexibility, personal integrity, and the ability to work
effectively with personnel and support agencies. Must meet the
general health requirements set forth by the policies of the
company, which include a medical and physical examination. Must be
able to relate to and work with difficult and sometimes hostile
people, either in person or on the phone. Must be able to push,
pull, move, and/or lift a minimum of 10 pounds, without
assistance.EEO/MFDV
Keywords: HCC, Mobile , Receptionist, Other , Crestview, Alabama
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