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Executive Administrative Assistant

Company: SSAB
Location: Mobile
Posted on: October 11, 2019

Job Description:

The Executive Administrative Assistant will provide administrative support and assistance to the President of SSAB Americas and to other members of the executive management team as needed.

PRINCIPAL ACTIVITIES
Provide assistance to the President, to include
Organization of daily calendar and travelOrganization of travel, hotel, and meeting arrangementsMonitoring and maintenance of appointment calendarCreation of weekly PowerPoint presentations for submittal to headquartersCreation of PowerPoint charts and presentations and Excel spreadsheets as required
Coordinate Senior Meeting Group activities
Schedule weekly and monthly meetings, performance reviews, and other meetings as requested
Organize meetings for group and Americas activities
Schedule CEO and GEC annual visits to the US, including chartering private plane, organizing schedule, making hotel and ground transportation reservations and coordinating schedule with facilitiesPlan and schedule as above for the Board of Directors US visitAssist in planning annual customer event during MSCI Annual meeting, including creating, ordering and mailing invitations, tracking responses, ordering customer giftAssist in planning of annual fishing trip, including sending invitations and planning/coordinating travel for customers
COMPETENCIES
Required
Associate's degree in business or related area or equivalent experience in a related fieldMinimum ten years of professional executive assistant experienceStrong analytical, communication, and interpersonal skillsHighly organized with advanced office management skills and abilities
Desirable
-- Bachelor's degree in business or related area
-- Experience supporting a multi-member executive team
-- Experience supporting a global organization
-- Steel industry knowledge
The Executive Administrative Assistant will provide administrative support and assistance to the President of SSAB Americas and to other members of the executive management team as needed.

PRINCIPAL ACTIVITIES
Provide assistance to the President, to include
Organization of daily calendar and travelOrganization of travel, hotel, and meeting arrangementsMonitoring and maintenance of appointment calendarCreation of weekly PowerPoint presentations for submittal to headquartersCreation of PowerPoint charts and presentations and Excel spreadsheets as required
Coordinate Senior Meeting Group activities
Schedule weekly and monthly meetings, performance reviews, and other meetings as requested
Organize meetings for group and Americas activities
Schedule CEO and GEC annual visits to the US, including chartering private plane, organizing schedule, making hotel and ground transportation reservations and coordinating schedule with facilitiesPlan and schedule as above for the Board of Directors US visitAssist in planning annual customer event during MSCI Annual meeting, including creating, ordering and mailing invitations, tracking responses, ordering customer giftAssist in planning of annual fishing trip, including sending invitations and planning/coordinating travel for customers
COMPETENCIES
Required
Associate's degree in business or related area or equivalent experience in a related fieldMinimum ten years of professional executive assistant experienceStrong analytical, communication, and interpersonal skillsHighly organized with advanced office management skills and abilities
Desirable
-- Bachelor's degree in business or related area
-- Experience supporting a multi-member executive team
-- Experience supporting a global organization
-- Steel industry knowledge

Keywords: SSAB, Mobile , Executive Administrative Assistant, Administration, Clerical , Mobile, Alabama

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