Administrative Assistant

Company: Doc Rx
Location: Mobile
Posted on: January 23, 2023

Job Description:

Description:
The role of Administrative Assistant is responsible for filtering and prioritizing needs on behalf of all teams they support along with managing front desk responsibilities. The Administrative Assistant must be effective in planning, prioritizing, and executing tasks in a timely manner. They must also exhibit skills in building & maintaining strong relationships both internally & externally. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems. Considering the culture of ownership and accountability within DocRx, Inc., this person should be comfortable taking the initiative when faced with administrative decisions.

Responsibilities

• 
  
• Retrieving and preparing financial information, reports, memos, invoices, letters, and other documents for various executive team members.
  
• Answering phones and routing calls to the correct person or taking messages in a polite professional manner.
  
• Handling basic bookkeeping tasks.
  
• Filing and retrieving corporate records, documents, and reports.
  
• Greeting visitors and identifying the purpose of their visit before directing them to the appropriate department.
  
• Corporate Insurance Liaison (record keeping, maintenance and renewals).
  
• Assisting HR, Office Manager and IT with equipment procurement and onboarding tasks for new employees.
  
• Mail correspondence & distribution.
  
• Assist with travel arrangements for staff.
  
• Various special projects as needed by departments.
  
• Other duties as assigned.
  
  
  
  
  Requirements:
  Skills
  
  • 
    
  • Work experience as an assistant/ front desk.
    
  • Advanced MS Office Skills.
    
  • Experience with multi line phone system.
    
  • Strong attention to detail and good analytical skills
    
  • Excellent communication and interpersonal skills are a must.
    
    
    Physical Requirements
    
    • 
      
    • Prolonged periods sitting at a desk and working on a computer.
      
    • Must be able to lift up to 15 pounds at times.
      
      
      
      
      PI201642485

Keywords: Doc Rx, Mobile , Administrative Assistant, Administration, Clerical , Mobile, Alabama