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Office Assistant

Company: Johnson Controls
Location: Mobile
Posted on: November 22, 2021

Job Description:

What you will do

  • Work closely with our other internal departments to organize and schedule all installations from first customer contact to the closing out of the contract.
  • Perform welcome calls to each customer within 48 hours of job booking.
  • Communicate with internal and external customers to ensure installation site readiness i.e., construction progress, lift availability, network connectivity, proper personnel on-site, etc.
  • Coordinate and schedule JCI technicians and subcontracted vendors using proprietary scheduling software to ensure on-time installation completion for each installation job. This includes initial installation meetings and each return trip thereafter.
  • Create job packets with all pertinent installation job details and required forms and provide to Installers prior to job start.
  • Track and verify on-time delivery off all materials needed to complete installations.
  • Update all pertinent information in our Installation Backlog Tool so that all stakeholders are informed of installation progress from the time of booking to completion.
  • Authenticate and process all necessary paperwork to ensure that each installation meets with JCI's Zero Harm safety policy.
  • Process all necessary paperwork to ensure timely closeout of the installation. This requires solid communication with multiple internal departments.
  • Facilitate the closing of each installation job either directly or through follow up with various other departments.
  • Payroll entry.
  • Various other office tasks as assigned.
    How you will do it
    • Communicate with customers, both internal and external, via telephone, email or internal program.
    • Work with Sales and National Account teams on any installation concerns.
    • Work with installers, sub-contractors, install manager and material handlers.
    • Work with vendors regarding material shipments.

      What we look for

      • High School Degree or equivalent.
      • At least 1 year of customer service experience.
      • Strong organizational skills.
      • Ability to communicate in a professional business manner.
        • Knowledgeable in Microsoft (Especially Outlook and Excel).
        • Experience with Oracle, SAP, CARMS, & Gantt.
        • Excellent written and verbal communication skills.
        • Ability to handle several tasks simultaneously.
        • Ability to work in a fast paced, team-oriented environment
          Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit

Keywords: Johnson Controls, Mobile , Office Assistant, Administration, Clerical , Mobile, Alabama

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