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Office Manager/Bookkeeper/Administrative Assistant

Company: Fox Construction Company
Location: Santa Rosa Beach
Posted on: November 19, 2021

Job Description:

Office Manager/Bookkeeper This position is full time Office Manager & Bookkeeper for a construction company. This position will be 40 hours a week. Primary duties will be: accurate data input of paid invoices and creation of accounting related construction documentation; Creating change orders; Creation of jobsite tracking worksheets; Submitting plans to subs & suppliers for bid and ensuring timely receipt of the bids. The applicant shall be a helpful person with strong written and verbal communication skills. The applicant shall also be detailed oriented, organized and punctual. The ability to work independent without direct supervision is a must.Responsibilities:

  • Data input of coded invoices into Quickbooks
  • Accurate record keeping including creating, maintaining and organizing files
  • Creating new cost codes in Quickbooks as needed
  • Assist in change order creation and documentation
  • Request for Payment processing
  • Bid preparation
  • Emailing plans for bids and sending out follow up emails
  • Assist in preparation of loan draws
  • Monthly review of job cost activity ensuring consistent and proper coding
  • Preparation of annual 1099s
  • Reconcile credit card and bank statements
  • Other office related requests as requiredQualifications:
    • Experience with Excel, Word, Outlook & Quickbooks
    • Ability to work independently and complete duties and projects with little direct supervision
    • Construction related experience a plus
    • Willing to learn
    • Ability to sit for extended periods of time.
    • Ability to lift up to 25 pounds.
    • Must pass background check
    • Must pass drug screenEducation:
      • Bachelor's Degree preferredExperience:
        • 4 Year minimum Quickbooks
        • 4 Year minimum clerical experience
        • Construction experience is a mustJob Type: Full-timePay: $20.00 - $25.00 per hourBenefits:
          • Paid time offSchedule:
            • Monday to FridayEducation:
              • Associate (Preferred)Experience:
                • QuickBooks: 4 years (Preferred)
                • Microsoft Office: 4 years (Preferred)Work Location: One location

Keywords: Fox Construction Company, Mobile , Office Manager/Bookkeeper/Administrative Assistant, Administration, Clerical , Santa Rosa Beach, Alabama

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