Receptionist
Company: Hargrove Engineers + Constructors
Location: Mobile
Posted on: May 6, 2021
Job Description:
Education: High School Diploma or equivalent is required.
Advanced coursework is preferred.Certification: No certification is
required for this position.Experience: This position requires 2 or
more years of relevant experience in reception and clerical
services in a professional environment.Generally responsible for
reception and clerical duties. This work will be performed under
general supervision.Primary responsibilities will include but are
not limited to:
Answering directing calls from a
multi-line phone system in a courteous manner.Greeting and
directing guests and teammates in professional manner.Receiving all
incoming deliveries.Assisting in metering mail and assuring
adequate postage is kept in the meter.Assuring that conference
rooms are posted with daily calendars, have all necessary amenities
and are neat at all times.Assuring that kitchen(s) is stocked with
amenities.Assuring that beverages and meals/snacks are provided for
meetings as necessary.Assisting with the coordination of company
events holiday gatherings, employee recognition events, community
involvement, safety meetings, etc. Ordering welcome signs and
insuring that they are on display when clients are scheduled in the
office.Ordering office and shipping supplies and maintaining
inventories of same.Providing monthly copier meter readings to
copier supply company.Ordering flowers for teammates as directed.
Coordinating company resource usage and their calendars. Preparing
charitable contributions as requested.Completing expense reports
for any items placed on the general company credit card.Preparing
documents as necessary utilizing Microsoft Word, Excel or
Powerpoint.Copying, collating, sorting, faxing and mailing
documents as requested. Making travel arrangements including
airline, hotel and rental cars as requested. Arranging telephone
conference calls and/or video conferences as requested.Formatting
and updating Team resumes.Preparing timesheets and expense reports
as needed.Tracking and ensuring H2S Monitors, gas and extra
cylinders are calibrated and in proper working condition at all
times.Coordinating Monthly Safety Lunches and other events as
necessary.Posting information on the Company intranet.Registering
teammates for conferences and exhibits and confirming that
displays, promotional items and handouts are delivered and set up
as needed.
Knowledge and application of company
standards.Knowledge of office administration procedures.Proficiency
in Microsoft Word, Excel and Outlook and other software as needed.
Attention to detail.Excellent proofreading and grammar.Ability to
communicate effectively, both verbal and written. Ability to
maintain confidentiality in all areas. Ability to work in a fast
paced environment with extreme multi-tasking. Ability to prioritize
effectively.Ability to maintain effective working relationships
with teammates, clients, and vendors.Ability to listen and
ascertain the needs of teammates and clientsAbility to find and
communicate accurate information concerning Hargrove services and
capabilities.
Keywords: Hargrove Engineers + Constructors, Mobile , Receptionist, Administration, Clerical , Mobile, Alabama
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