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Office Administrative Assistant (Contract)

Company: Airbus Defense and Space
Location: Mobile
Posted on: February 14, 2020

Job Description:

Airbus is an international pioneer in the aerospace industry. We are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. We aim for a better-connected, safer and more prosperous world.A commercial aircraft manufacturer, with Space and Defence as well as Helicopters Divisions, Airbus is the largest aeronautics and space company in Europe and aworldwide leader.Airbus has built on its strong European heritage to become truly international with roughly 180 locationsand12,000 direct suppliersglobally. The company has aircraft and helicopter final assembly lines across Asia, Europe and the Americas, and has achieved a more than sixfold order book increase since 2000.Position Summary:Provide administration support to Airbus Defense and Space Military employees and vendors, with priority to HR and Accounting. Must be highly organized and able to work in a fast paced environment.This assignment is expected to be approximately 60-90 days in duration.Primary Responsibilities:OFFICE/ADMINISTRATION:

  • Greet customers, vendors to connect them with the appropriate party and/or escort to service areas within the secure facility. May call and schedule service & facility maintenance.
  • Support employee training records; scheduling training, recording completed training and filing of records.
  • Assist A/P with filing, stamping and mailing of checks and support statement mailing activities.
  • Refresh breakroom and conference room supplies.
  • First Aid supply cabinet; inspect and update &/or replace supplies.
  • May order lunch for company meetings & monthly birthday meeting.
  • May schedule employee badges with Mobile Airport Authority.
  • Company events & activities support and organize events, planning with high attention to detail.
  • May prepare onboarding paperwork for new hires.
  • Welcome board updated regularly to include customers, special guests.
  • Daily mail distribution to employees; open mail if required to identify recipient
  • Good communication skills to work and support the ADSMA team members.
  • Support the HR Manager with other duties as needed.
  • May prepare routine letters in MS Word.OTHER
    • Exhibit friendly, professional, and helpful spirit toward customers, vendors, employees and guests.
    • Adhere to acceptable professional work standards.
    • Observe Company safety procedures and personnel policies.
    • Regular attendance required as outlined in company policy.Qualified Experience / Skills / Training:Education:
      • High school diploma or equivalent.Experience:
        • Minimum 2 years' experience in clerical, administrative &/or accounting support role.
        • MS Office, basic data entry, word processing skills required.
        • Advanced Microsoft Office knowledge is preferred.Knowledge, Skills, Demonstrated Capabilities:
          • Demonstrates high level of accuracy and thoroughness of work.
          • Must be dependable and follows instructions and directions.
          • Good organization skills to prioritize and plan work activities using time efficiently.
          • Ability to maintain flexible attitude and approach to assignments as this position will support various levels within the organization.
          • Must be able to interact cordially and productively with co-workers, supervisors, managers and guests.
          • Must be able to read, write and communicate clearly in English.
          • Must be able to see and hear clearly with or without aids or devices.
          • Must be able to walk around, squat, bend and stand regularly.Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):
            • Excellent communication skills both written and spoken.Technical Systems Proficiency:
              • Experience in MS Office (Word, Excel and MS Outlook) required.Travel Required:
                • Travel is not required in this position.Eligibility:
                  • Authorized to Work in the USNature of Contacts:Involved Communication on a regular basis with internal and external partiesThis position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.Airbus in America provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus in America complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Airbus in America expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. Improper interference with the ability of Airbus' employees to perform their job duties may result in discipline up to and including discharge. As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.

Keywords: Airbus Defense and Space, Mobile , Office Administrative Assistant (Contract), Administration, Clerical , Mobile, Alabama

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